| Full Service Wedding Planning and Wedding Day Coordination |
Wedding Coordination Services:
Full Coordination of Rehearsal, Wedding Ceremony and Reception include,
but are not limited to, the following:
Before the Event
Rehearsal
Your Wedding Day
After Your Wedding Day
Full Coordination of Rehearsal, Wedding Ceremony and Reception include,
but are not limited to, the following:
Before the Event
- · Gather and review vendor contracts
- · Create a tailored activity time line so every detail is addressed
- · Call all vendors to confirm details and times of arrival/delivery
- · Assume responsibility for all vendor contact 2 weeks leading up to wedding
- · Create a detailed time line of entire wedding day and distribute to wedding vendors
- · Create a wedding day details list
- · Offer advice on etiquette and protocol
- · Maintain contact and answer questions via unlimited email's and phone calls
Rehearsal
- · Coordinate and manage the rehearsal (up to two hours)
- Instructions to ushers
- Seating of your families
- Order and placement of attendants
- Timing of music and entries
- Complete walk through of Ceremony (1 hour)
Your Wedding Day
- · Coordinate complete wedding day: (up to 8 hours)
- Be sure everything for ceremony is in place
- Oversee music and entry cues
- See that everyone is in place knowing one's part in the ceremony
- Inform bride as to progress of wedding
- Send in gentlemen, bridal attendants and bride (spacing, timing, etc.)
- Organize family and bridal party for photo time
- Oversee transition of guest from ceremony to reception
- Meet w/ bride and groom to review last-minute direction, questions, concerns
- Greet vendors upon arrival and receive deliveries
- Assist wedding party, family members, guests as needed
- Ensure all vendors are doing their job according to contracts
- At the end of the evening gather and pack items such as
- Cake servers, Toasting glasses, Guest book/pen and turn over to a designated person
- Provide assistant coordinator(s) as necessary,
- Supply two-way communication for Wedding Coordination crew.
- Coordinate wedding gifts in designated vehicle
- Distribute final payments and tips to vendors on behalf of couple, if needed.
After Your Wedding Day
- Return all tuxedos to rental vendor (local vendors)
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| Call me or email me for more details on how we can not only design your Beautiful Wedding Day, but also oversee every detail, so you can be the beautiful bride you want to be. Let us take away the stress and have you relax!! 919-802-8102 or email: tyling@afloralessence.com |
| Essence Events Elegant Planning and Coordination for Beautiful Weddings 919-802-8102 We Believe that Flowers like Love should last Forever! |
• Schedule and attend site visits for the selection of ceremony site and reception venue as needed
• Provide all vendor referrals, schedule and attend all vendor selection appointments
List may include: Florist, Photographer, Videographer, Entertainment (band, DJ, ceremony musicians, cocktail hour music), Cakes, Linens,
Transportation, Invitations, Caterer, Lighting, Dresses, Tuxedo Rentals, Rental Company, Security, Valet, etc.
• Once vendors are chosen:
o Ongoing phone calls, emails and meetings as necessary to plan all details and confirm all vendors
o Extremely detailed wedding itinerary distributed to all contracted vendors
• Once venue is chosen:
o Attend food tasting and assist with menu design
o Develop floor plan and seating chart for reception
o Manage all items needed for seated reception (seating cards, menu cards, table numbers, etc.)
o Ongoing phone calls and meetings with caterer/venue to manage all details and create wedding day itinerary
• Assist with the design, development and implementation of the save the dates, invitations, programs, maps, and any other paper products:
o Hand addressing of guest invitations
o Coordinate stuffing, stamping and mailing of wedding invitations
o Develop and handle print production of wedding programs
o Develop ideas and coordinate favors for guests
o Coordinate itinerary’s for out of town guests
• Manage guest list and all RSVP’s (complete alphabetical guest list to be provided by client in excel format)
• Schedule dress fittings and attend final fitting to learn dress bustle
• Schedule engagement and bridal portrait. Attend bridal portrait, assist with the delivery of gown and bridal bouquet
• Determine transportation needs and hotel accommodations for wedding party and out of town guests
o Scheduling of limousines, shuttle buses, and specialty cars
o Determine availability and negotiate rates for hotel room blocks
• Meet with bride and family the week prior to the wedding:
o Pickup all personal items (guest book, pen, portrait, toasting glasses, sign-in book, cake knife, favors, programs, etc.) and transport to ceremony
and reception venue
o Plan ceremony and discuss family information, pew seating, processional and recessional
o Wedding weekend itinerary distributed to families and wedding party
• Attend rehearsal, coordinate ceremony (on absence of on-site church coordinator), handle marriage license, and church fee
• Assembly and delivery of out of town gift bags
• Available to handle any special requests (champagne in car for exit, to go basket for bride & groom, etc.)
Wedding Day:
• Complete wedding day coverage to manage and assist with:
o Wedding day timeline
o Vendor set-up at ceremony and reception venue
o Payment of vendor balances and tips distributed as requested
o Transportation for out-of-town guests and wedding party
o Hair and makeup schedule
o Delivery of bridal gown and bridesmaids dresses
o Assist bride and wedding party in dressing room prior to ceremony
o Food trays and beverages for bridal party
o Organization and distribution of all personal flowers
o Coordination and timing of ushers, house party, attendants, family and bride and groom
o Transport personal items from ceremony to reception
o Bustle bride’s dress and arrange refreshments upon couple’s arrival to reception
o Coordination of entertainment and all announcements and events throughout the evening (first dance, toasts, cake cutting, bouquet toss, etc.)
o Specially requested photographs and videography
o Coordination of bride and groom’s exit
• Ensure that all personal items (gifts, cake topper, bride’s bouquet, toasting glasses, cake knife, etc.) are taken and returned following wedding
weekend
Post Wedding:
• Pick-up tuxedos from hotels and return to rental location
• Return all rental items (cake boards, linens, easels, etc.)
• Delivery of wedding dress to cleaners for cleaning and heir looming
• Return all personal items and gifts to bride and groom following the honeymoon
• Provide all vendor referrals, schedule and attend all vendor selection appointments
List may include: Florist, Photographer, Videographer, Entertainment (band, DJ, ceremony musicians, cocktail hour music), Cakes, Linens,
Transportation, Invitations, Caterer, Lighting, Dresses, Tuxedo Rentals, Rental Company, Security, Valet, etc.
• Once vendors are chosen:
o Ongoing phone calls, emails and meetings as necessary to plan all details and confirm all vendors
o Extremely detailed wedding itinerary distributed to all contracted vendors
• Once venue is chosen:
o Attend food tasting and assist with menu design
o Develop floor plan and seating chart for reception
o Manage all items needed for seated reception (seating cards, menu cards, table numbers, etc.)
o Ongoing phone calls and meetings with caterer/venue to manage all details and create wedding day itinerary
• Assist with the design, development and implementation of the save the dates, invitations, programs, maps, and any other paper products:
o Hand addressing of guest invitations
o Coordinate stuffing, stamping and mailing of wedding invitations
o Develop and handle print production of wedding programs
o Develop ideas and coordinate favors for guests
o Coordinate itinerary’s for out of town guests
• Manage guest list and all RSVP’s (complete alphabetical guest list to be provided by client in excel format)
• Schedule dress fittings and attend final fitting to learn dress bustle
• Schedule engagement and bridal portrait. Attend bridal portrait, assist with the delivery of gown and bridal bouquet
• Determine transportation needs and hotel accommodations for wedding party and out of town guests
o Scheduling of limousines, shuttle buses, and specialty cars
o Determine availability and negotiate rates for hotel room blocks
• Meet with bride and family the week prior to the wedding:
o Pickup all personal items (guest book, pen, portrait, toasting glasses, sign-in book, cake knife, favors, programs, etc.) and transport to ceremony
and reception venue
o Plan ceremony and discuss family information, pew seating, processional and recessional
o Wedding weekend itinerary distributed to families and wedding party
• Attend rehearsal, coordinate ceremony (on absence of on-site church coordinator), handle marriage license, and church fee
• Assembly and delivery of out of town gift bags
• Available to handle any special requests (champagne in car for exit, to go basket for bride & groom, etc.)
Wedding Day:
• Complete wedding day coverage to manage and assist with:
o Wedding day timeline
o Vendor set-up at ceremony and reception venue
o Payment of vendor balances and tips distributed as requested
o Transportation for out-of-town guests and wedding party
o Hair and makeup schedule
o Delivery of bridal gown and bridesmaids dresses
o Assist bride and wedding party in dressing room prior to ceremony
o Food trays and beverages for bridal party
o Organization and distribution of all personal flowers
o Coordination and timing of ushers, house party, attendants, family and bride and groom
o Transport personal items from ceremony to reception
o Bustle bride’s dress and arrange refreshments upon couple’s arrival to reception
o Coordination of entertainment and all announcements and events throughout the evening (first dance, toasts, cake cutting, bouquet toss, etc.)
o Specially requested photographs and videography
o Coordination of bride and groom’s exit
• Ensure that all personal items (gifts, cake topper, bride’s bouquet, toasting glasses, cake knife, etc.) are taken and returned following wedding
weekend
Post Wedding:
• Pick-up tuxedos from hotels and return to rental location
• Return all rental items (cake boards, linens, easels, etc.)
• Delivery of wedding dress to cleaners for cleaning and heir looming
• Return all personal items and gifts to bride and groom following the honeymoon
